FAQ - Hall Pass - Technology - North Branch Area Public Schools

Hall Pass Frequently Asked Questions


Hall Pass is a visitor registration system that enhances school security by reading visitor driver's’ licenses or state-issued identification card, comparing information to a sex offender database, alerting campus administrators if a match is found, then (assuming no match was made) printing a visitor badge that includes a photo.


1. What’s the purpose of the Hall Pass Visitor Management System?

  1. Identifies the visitor through a picture ID (see below for more details)

  2. Checks against the online sex offender registry and checks against a list of any building-entered prohibited persons (i.e. someone who has a No-Contact order)

  3. IF there is a “match” to an unwanted person, Hall Pass sends an “alert” message via email, phone, and/or text to pre-designated responders (the building administrators, the SRO, for example), so that one or more can respond to the front desk and meet with the unwelcome visitor. Staff who is operating the check-in system does not have to confront the visitor.

  4. Prints a Visitor’s Badge, with name, picture, date, time, and destination

  5. The system also records visitors’ names, time in the building, etc., for reports that can be used for administrative purposes such as tracking volunteer hours, etc.


2. Why is the North Branch Area Public School using this system?

Safety of our students is our highest priority. Hall Pass will provide a consistent system to track

visitors and volunteers while keeping away people who present a danger to students and staff

members. The system quickly prints visitor badges that include a photo, the name of the visitor,

Driver’s license (name and date of birth) information is compared to a database that consists of

registered sex offenders from all states. If a match is found, campus administrators and law

enforcement personnel can take appropriate steps to keep the campus safe.


3. What kinds of IDs will work in Hall Pass?

Officially the scanner is able to scan all state licenses, state identification cards, concealed handgun licenses, consular ID cards, green cards, and some military cards. It doesn’t officially scan the other countries’ IDs or passports. The scanner company supports thousands of types of licenses, and samples may have been submitted for these types, but we don’t know for sure.


4. What other information is the school taking from driver’s licenses?

Hall Pass is only scanning the visitor’s name, date of birth, and photo for comparison with a

national database of registered sex offenders and any private alerts at that site. Additional visitor data will not be gathered, and no data will be shared with any outside company or organization.


5. Is an ID card scan necessary each time a person comes in the building? How would that work?

Unless the person has a North Branch Area Public School ID or a school issued “key fob,” an ID card scan is necessary each time the person comes into the building.


6. What does a visitor do if he or she doesn’t have a government issue ID?

The visitor needs to show a picture ID with proof of name and date of birth at the building.


7. Who should go through the Hall Pass system?

Anyone who is required to sign in now should check in through Hall Pass—parents and guardian, volunteers, mentors, or field experience students, service providers going beyond the front office (repairmen, etc.), and other visitors. Any group event during the school day, such as a parent social, may, at the discretion of the building administrator, not require the usual Hall Pass check in. For large, day time events, the principal make exceptions as seems reasonable.


8. Should every visitor be checked into the Hall Pass system?

All non-employees must be registered in the Hall Pass system. Substitute teachers will also check in.


9.  Do all family members need to have an ID if they all enter the building?

Yes, anyone going into a school needs to have his or her ID entered into the Hall Pass system and wear the Hall Pass (or District ID) badge. These badges will be turned in when the visitor leaves the building. ID information of those who are younger than 12 or who do not have a state-issued ID may be manually entered so long as they are accompanied by an adult who is wearing a Hall Pass badge.


10.  Do all children need to have an ID and entered into Hall Pass if they enter the building?

Anyone at least 12 year old who is entering the building, not in the company of an adult, needs to have his or her information entered into the Hall Pass system and wear the Hall Pass (or District ID) badge. Staff may need to enter the name and date of birth manually. It is strongly recommended that the person present a picture ID. Children between the ages of 12-16 that do not have a government-issued ID may present a picture ID (i.e., school ID) to verify their identity. Once confirmed, their information is entered and stored for future use.  (Students in the NBAPS in both the Middle School and High School should have a district student issued ID)


11. How do Student Teachers register in Hall Pass?

Student Teachers will be given a district ID in order to enter the school they are student teaching.


12. What if the person refuses to show identification?

The Hall Pass operator should contact the campus administrator immediately. The administrator can question the individual and explain the process to them. The administrator, based on this

knowledge of the person and situation, can make a determination to allow entry or refuse access to the facility and/or a student, or at the administrator’s discretion, the student and visitor can meet in the office. However, this must be entered into the Hall Pass system manually.


13. What is the process for a parent/guardian picking up a child early?

The checkout process involves scanning an ID if they are entering a building.  Normal child pick up within the office area may not require an ID unless requested by the district staff.


14. Do we need to enter student volunteers or visitors into Hall Pass?

Yes, students need to be entered into the system. You can manually enter their name and DOB to

be sure they’re tracked in the system. You can enter them as a Visitor. Be sure they wear the

badge, which won’t have a photo as no ID was scanned, if they don’t have a student ID visible.




15. Does the District have the right to require visitors, even parents, to produce identification before entering the buildings?

Yes. We need to be sure of who is in our building, why they are there and particularly if a student

is involved (e.g., early pickup) be able to confirm that an individual has the authority to have access to the student. You can only do this by knowing exactly with whom you are dealing.